Somaliland: UNICEF Requires an Administrative Assistant

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{jcomments off}Somalilandsun – If you are a committed, creative professional and are passionate about making a lasting difference for children, theworld’s leading children’s rights organization would like to hear from you.

For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival,

protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child

health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of

children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals,

businesses, foundations and governments.

Administrative Assistant, GS-6, Hargeisa

Vacancy No: E-VN-2015-001863

Duty Station: Hargeisa

Country: Somalia

Region: ESARO

Job Level: G-6

Position#: 00022832

Application Close: 16-Aug-15

Contract Type: Long-term Staff (FT)

Purpose of the Position

If you are qualified Somali and looking for a chance to make a real difference in the lives of vulnerable Somali children

while gaining opportunities for career growth, you are invited to apply for the post of Administration Assistant with

UNICEF Somalia based in Hargeisa.

The successful candidate will be part of a dynamic and passionate team based in Somaliland that works together to

improve the quality of health, nutrition, water, sanitation, hygiene, and basic education of Somali girls and boys and

protect them from violence, exploitation and abuse.

Purpose of the Post

Under the general supervision of the Admin & Finance Officer, perform administrative support functions for Hargeisa

zonal office, which includes supervision of clerical and administrative staff engaged in administrative fields of work, such

as registry and transportation, as indicated by the requirements and structure of the organization.

Key Expected Results

1. Performs admin work, including interpretation and processing of entitlements, issuance of contracts and maintenance

of various office records and files.

2. Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice

and ensures administrative support, as required

3. Advises and assists other staff in the area of office management. Arranges for and/or attends meetings on day-to-day

administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses

the impact of changes; and makes recommendations for follow-up actions

4. Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general

administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

5. Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary

control records.

6. In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with

office and grounds maintenance, security, custodial cleaning, ancillary staff, transport, property control, management of

assets and similar services

7. Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance

of appropriate inventory and NEP records.

8. Provides interpretation of administrative rules, regulations and procedures

9. Performs other duties, as required.

Qualifications of Successful Candidate

Completion of secondary education, supplemented by diploma or certificate in the administrative filed.

Six (6) years of progressively responsible clerical and administrative work.

Fluency in both written and spoken Somali and English required.

Good knowledge of Computer Applications.

Good knowledge of air ticketing procedures and processes.

Ability to work under pressure.

Negotiating skills

Tact, patience and flexibility.

Demonstrated ability to work in a multi-cultural environment and establish harmonious and effective

Working relationships, both within and outside the organization.

Competencies of Successful Candidate

i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity

ii) Core Competencies (Required)

Communication [II]

Working with People [II]

Drive for Results [II]

iii) Functional Competencies (Required)

Analyzing [II]

Applying Technical Expertise [II]

Following instructions and Procedures [II]

Planning and Organizing [II]

Remarks

Benefits and Entitlements

Employees’ benefit from family friendly, work-life, and diversity policies, and UNICEF is committed to maintaining a

balanced gender and geographical representation. Other Benefits and entitlements include:

Annual leave

Dependency allowance

Medical and dental insurance

Pension scheme

Education grant for special children

Life insurance

Paid sick leave

Family leave

Danger pay

Maternity / Paternity adoption leave

Special leave

Interested and qualified candidates should send their applications with updated UN Personal History

Form (On this link, http://www.unon.org/docs/P11.doc) updated CV, copies of academic certificates

to the email address below. UN staff are requested to provide the last two Performance Evaluation

Reports (PERs). Please quote the vacancy number and post title in the subject line of your application.

Applications submitted without a duly completed and signed Personal History Form (P11) will not be considered.

email to: somaliahrvacancies@unicef.org 

Please note that documents submitted along with your applications will not be returned. Ensure you send copies of your

testimonials.

Only short-listed applicants will be contacted

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

UNICEF IS A NON-SMOKING ENVIRONMENT

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male

candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to

apply to become a part of our organisation

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